PROJECT PRODUCTION COORDINATOR

Join us as we go to the world’s poorest places – so the most vulnerable are not left behind.

About Hope and Healing International:

We are a Christian organization, working to bring hope and healing for children with disabilities in the world’s poorest communities.

About this Role:

Employment status: Salaried, Full-Time (35 hours per week)

Salary: TBD + Benefits & RRSP

Location: 1600 16^th Ave – Unit 1, Richmond Hill, Ontario

Reporting to the Director, International Programs, the Project Production Coordinator maintains project cycle management processes related to the planning, implementation and reporting of the international program portfolio (cash and non-cash) annual and multi-year projects, special projects, and strategic initiatives. The Project Production Coordinator acts as an extension of the PMO office supporting the International Programs team and other Hope and Healing staff, as needed, to ensure all projects are planned, implemented and completed on schedule, to deliver impactful programs aligned with our theory of change and strategy.

Essential Duties and Responsibilities:

• Facilitating the planning, implementation and reporting of: annual project production cycle; multi-year program production cycle; special projects; and strategic initiatives
• Coordination of International Programs team’s activities based on project-related tasks
• Ensuring that the generic annual project and multi-year production templates are updated prior to the start of the project planning cycle each year
• Develop tailored project production plans prior to the start of each project through either modifying existing templates, if available, or creating new plans as needed
• Ensure that links to relevant file templates are active and up to date
• Actively monitor and manage deadlines of all projects, and anticipate and escalate issues as needed
• Identify strategies for addressing potential challenges and recommending areas for continually improving processes
• Respond to and coordinate adjustments to project timelines ensuring that impact on project deadlines are understood
• Create reports and effectively communicate key information to International Programs team related to project assignments, upcoming and missed deadlines
• Prepare for and lead, project production meetings including preparing daily status reports for the International Programs Director
• Work with the Director and International Programs team to coordinate deadlines and prioritize activities among International Programs projects
• Anticipate and escalate issues as needed
• Organize and maintain partner and project documentation systems
• Coordinate International Programs annual calendar of activities
• Develop and manage processes related to partner visits for all staff (e.g. ToRs, ensuring reporting back from trips, safety and security)
• Managing International Programs/Marketing requests
• Perform other job-related responsibilities as assigned

Our ideal candidate would have:

• College or University degree in project management, administration or related discipline 2 to 3 years of progressive experience in business or systems analytics or relevant field
• 3+ years of experience in project coordination or related
• Non-profit experience an asset
• Meticulous organizational and time management skills
• Strong attention to detail
• Concise verbal and written communication skills
• Ability to work individually and as part of a team
• Ability to work under pressure on multiple projects within tight deadlines
• Computer literacy and proficiency in all office productivity software including Microsoft office suite including visio
• Smartsheet knowledge would be beneficial

Working conditions and other requirements:

• Hybrid office environment
• Must be fully committed to the core values and mission of Hope and Healing International and be sensitive to its various expressions across cultures and denominations
• Must have a reliable source of transportation

Why would you want to come and work with us?

• You will work shoulder to shoulder with people excited about changing the world for children with disabilities so they can go to school, play and thrive in their community.
• You can bring your faith to work – it makes for an awesome atmosphere.
• We provide comprehensive health benefits (medical, dental, vision, etc.)
• We want to support your plans for retirement, so we provide a generous RRSP contribution, up to 5% of your annual salary.
• We believe in meaningful time off, so we offer 15 paid vacation days starting from the first year of service, 10 paid personal days and days off to volunteer and for spiritual growth.
• Flexibility and work-life balance are important to us, so we provide a hybrid work model (two work-from-home days each week for most roles) and remote work opportunities.
• We love spending time with friends and family, so we end work early on Fridays in the summer to allow our team to enjoy some fresh air and sunshine.
• We observe the National Day for Truth and Reconciliation with a day off and emphasize that the recognition and commemoration of the tragic and painful history and ongoing impact of residential schools is a vital component of the reconciliation process.
• Employees’ wellbeing is our priority. We have ergonomic and comfortable workspaces/rooms, fitness reimbursement, preferred membership pricing at Goodlife gyms and an Employee Assistance Program (EAP).
• We encourage employees’ professional growth. You will be eligible for paid training and development.

If this tempts you even a little bit and you meet the minimum requirements, let us set up a conversation.

Please forward your cover letter and resume in one PDF to [email protected] by December 29, 2023

Only applications with cover letters will be considered 

Learn more about Hope and Healing International here

 Hope and Healing International is a ‘child-and-adults-at-risk-safe organization’. As a condition of employment, successful candidates will be required to undergo Vulnerable Sector Screening.

Hope and Healing International is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Accordance with the Accessibility for Ontarians with Disabilities Act (AODA), Hope and Healing International strives to ensure that all recruiting processes are accessible. If you require an accommodation, please advise HR in advance of attending the interview.

Only candidates selected for an interview will be contacted. All other applicants are thanked for their interest.